Office Administrator/Receptionist - Dallas

Dallas, TX

Reports to:
VP of Operations

Position Summary

  • Serving visitors by greeting, welcoming, and directing them appropriately, notifying company personnel of visitor arrival, and assisting the senior managers with proposal writing and other administrative duties.

Key Duties/Responsibilities

Office Management

  • Perform reception duties by meeting and greeting clients and visitors and managing all phone calls.
  • Provide administrative support to members of the senior management team.
  • Manage office supplies.
  • Coordinate lunches and assist with setup and clean up.
  • Perform general clerical duties including but not limited to photocopying, scanning, mailing, filing, arranging for courier services, etc.

Ad-Hoc Work

  • Performs other related duties as assigned.

Customer Excellence

  • Greeting and directing visitors in a professional manner
  • Be professional, courteous, offer solutions, and involve the correct people to resolve any concerns


  • Be honest and respectful in all dealings with clients and internal team
  • Answer and transfer calls in a respectful manner


  • Be a punctual and a reliable member of the team


  • Communicates effectively in ways that enhance productivity and builds respectful relationships
  • Demonstrates active listening, written and verbal skills
  • Shares all relevant information as needed

Continuous Improvement

  • Take initiative to learn new tasks
  • Bring forward recommendations for improvement


  • Previous administrative experience in a small to mid size entrepreneurial environment.


  • High energy with a “sense of urgency” and a “take charge” attitude.
  • Excellent interpersonal skills.
  • Strong written and verbal communication skills.
  • Strong computer skills, including Outlook, MS Excel and PowerPoint.
  • Must be detail oriented.

Working Conditions

  • Office environment.
  • Some duties may be required outside of the office.

Job Type: Full-time