Executive Assistant - Dallas

Dallas, TX

Position Summary

As a key member of the Sales team, you are behind the scenes tackling the day-to-day needs of our Sales Executives by keeping them on-track with scheduling, travel arrangements, event planning, and reporting.

Key Duties/Responsibilities

Administrative Support

  • Calendar management of multiple Vice Presidents.
  • Travel arrangements for multiple Vice Presidents.
  • Assisting with expense reports for multiple Vice Presidents.
  • Organizing trainings, sales meetings, and other national or regional sales team events.
  • Coordinating customer events in partnership with sales team and marketing.
  • Organizing trade show attendance for sales members including travel arrangements.


  • Weekly and monthly reporting from SalesForce to include sales activity and financial reporting.

Internal Communication

  • Build relationships and communicate with all departments including Operations, Project Management, IT, and Executives.

Customer Excellence

  • Provide the best possible customer service


  • Be honest and respectful in all dealings


  • Punctuality and attendance
  • Reliability


  • Communicates effectively in ways that enhance productivity and builds respectful relationships.
  • Demonstrates active listening, written and verbal skills.
  • Shares all relevant information as needed.

Continuous Improvement

  • Take initiative to learn new tasks
  • Bring forward recommendations for improvement

Ad-Hoc Work (As Required)

  • Perform other duties as assigned from time to time.


  • Bachelor’s Degree in business-related field or equivalent experience.
  • Administrative support for multiple managers including heavy calendar management in a fast-paced professional environment is strongly preferred


  • Self-motivated, entrepreneurial, and committed to continuous learning and development
  • Strong working knowledge of the Microsoft Office Suite specifically MS Excel
  • Ability to analyze, prioritize, and solve problems in a timely manner
  • Detail oriented and disciplined
  • Excellent customer service, communication and interpersonal skills to interact effectively with a broad range of internal and external parties

Working Conditions

  • Office environment
  • Flexibility in work schedule